It may sound like a cliche, but life is all about learning from our mistakes.
When it comes to product management and the agile methodology, that ethos is brought to life in the form of the post-project retrospective meeting, also known as a project post-mortem. And while it’s generally associated with software development, the post-mortem retrospective format is ideal for practically any group project.
With the free post-mortem template for EasyRetro, you’ll be able to review what went right, what went wrong, and — most importantly — how you could do things differently to secure better results going forward.
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"If at first you don’t succeed, try, try, try again"
That’s the underpinning philosophy of the project post-mortem, and that one short sentence tells you much of what you need to know.
A project post-mortem is a meeting held by a team following the conclusion of a group project. All members of the team will gather to reflect on the entire project, be that a piece of software development or other task, and discuss what went well and what could have been done better.
You might have heard the term "sprint retrospective" in the context of software development, but the project post-mortem is a little different.
The difference is simply that sprint retrospectives take place multiple times at a regular cadence throughout the course of a project. But the project post-mortem only takes place once.
The scope of a project post-mortem is a bit more all-encompassing too, covering the entire project roadmap from start to finish. A sprint retrospective, on the other hand, tends to deal exclusively with tasks completed during that small stretch of time (or sprint).
During a project post-mortem, members of the team will gather and discuss the following:
Now that you’re familiar with a project post-mortem, let’s consider why your team might choose to host one at the conclusion of your next project.
Before we expand on that, though, it’s worth noting that project post-mortem retrospectives are incredibly easy to overlook (and therefore skip entirely).
Why do we mention this specifically?
Because, yes, everyone on the team might be feeling a little run down or burnt out. But the value a project post-mortems will bring far exceeds the minor inconvenience of sitting in a room for an hour. Furthermore, most team members will find that, once they start venting a little (in a controlled manner, of course), they’ll actually feel much better. It’s a cleansing process, too.
Now, about those benefits…
Now that we’ve covered the what and the why of the post-mortem retrospective meeting, let’s move on to the how.
Let’s shift from the strategic to the tactical with a step-by-step of how to host a project post-mortem.
You’d think that the first step would be the easiest. But for many businesses, actually getting the team to sit down for a post-mortem can be a tough task.
Be sure to set enough time for your project post-mortem, and to invite all stakeholders that contributed to the project — no matter how small. How much time you spend is up to you, but at least an hour is a good place to start.
Before you jump into the post-mortem, clearly lay out the agenda for the session. This will usually mean documenting the roadmap you went through, followed by the key outcomes at the end.
We’ll dig into the specific questions to ask in the next section, but for now note that the questions you ask should cover the objective and the subjective. Objective stuff covers binary outcomes (“Did this get done or not?”) while subjective concerns are more about how team members feel.
With the meeting agenda and key questions laid out, take the time to go through each point and discuss as a team. This is the heart of the project post-mortem, and it’s where all the actionable insights will make an appearance.
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Once the discussion and brainstorming is done, you should have a list of clear and concise action items. This is essentially your playbook for the next project. It’ll help you replicate good results and divert away from bad ones. Over time, and over multiple projects, you’ll see your team — and your results — getting better and better.
By now you should be a veritable expert in the meaning behind the post-mortem meeting, the core rationale as to why you’d run them, and the nuts-and-bolts of how to actually get post-mortems running with your team.
Next up, we’ll take another step towards the tactical in an effort to make your next post-mortem retrospective run as smoothly as possible.
We’ve already mentioned the difference between the types of subjective and objective questions you might ask during the session, but there’s a lot to unpack there. So let’s do exactly that.
Before we jump in, remember that these are just suggestions. Every business is unique and every project plays by its own rules. Feel free to switch up and adapt these questions to best suit the way you work.
If you’re yet to discover the power of the retrospective meeting, our post-mortem meeting template is the quickest and easiest way to get started. Just download it, open it up in EasyRetro, and use it to guide your team through the process from start to finish.
We’ve covered a lot of the ins and outs of post-mortem meetings here, but — as with many things in life — the best way to learn is to give it a go for yourself.Download the free post-mortem template for EasyRetro now and get your next project on the road to success. Create Free Post Morten retrospective